Purchasing Manual Procurement Policies and Procedures for NCDOT

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  • Overview

    Purchasing manual, commodities information, material pricing and other resources to assist businesses purchasing project materials through NCDOT

  • Special Delegations

    1. REPAIRS (NON CONSTRUCTION): PURCHASING AUTHORITY FOR REPAIRS MADE BY PRIVATE SECTOR PERSONNEL, REGARDLESS OF THE COST IS DELEGATED TO THE DEPARTMENT OF TRANSPORTATION, BUT COMPETITION MUST BE SOUGHT WHERE AVAILABLE. WHERE MATERIALS ARE BEING PURCHASED FOR A REPAIR AND DOT PERSONNEL WILL PERFORM THE NEEDED REPAIR, THE PURCHASE OF THE MATERIALS MUST BE HANDLED IN ACCORDANCE WITH NORMAL PURCHASING PROCEDURE OUTLINED IN THIS MANUAL.
    2. MAINTENANCE OF AIRCRAFT: ALL MAINTENANCE (AND REPAIR, SEE #1 ABOVE), WHETHER UNEXPECTED OR SCHEDULED, IS COVERED BY THIS DELEGATION. THIS DOES NOT INCLUDE THE PURCHASE OF EQUIPMENT, MATERIALS OR SUPPLIES FOR THE AIRCRAFT THAT IS SEPARATE AND APART FROM THE MAINTENANCE OR REPAIR BEING PERFORMED.
    3. PLAYGROUND EQUIPMENT (STRUCTURE): WHERE THE PURCHASE OF PLAYGROUND EQUIPMENT IS BEING HANDLED AS A COMMODITY PURCHASE (VS. A CONSTRUCTION PROJECT), THE AUTHORITY TO PURCHASE SUCH PLAYGROUND EQUIPMENT AND ITS INSTALLATION IS DELEGATED TO THE USING AGENCY.
    4. READY-MIX CONCRETE: WHERE THE PURCHASE OF READY-MIX CONCRETE IS BEING HANDLED AS A COMMODITY PURCHASE (VS. A CONSTRUCTION PROJECT), THE AUTHORITY TO PURCHASE SUCH READY-MIX CONCRETE IS DELEGATED TO THE USING AGENCY.
    5. RAILWAY EQUIPMENT AND SPECIALIZED SERVICE: THIS SPECIAL DELEGATION COVERS TRAINS, ENGINES, TRACKS AND SERVICES RELATED DIRECTLY TO ESTABLISHING AND MAINTAINING RAILROADS.
    6. AGGREGATE: NCDOT MAY OBTAIN ITS OWN BIDS, AND PUBLIC ADVERTISEMENT IS NOT REQUIRED, PROVIDED:
      • BIDS ARE SOLICITED IN WRITING FROM ALL KNOWN SOURCES OF SUPPLY NEAR THE PROJECT
      • FORMS ARE APPROVED BY THE STATE PURCHASING OFFICER INCLUDING, TERMS AND CONDITIONS, USED FOR SOLICITING COMPETITIVE BIDS
      • ANY DISPUTES OR CONTROVERSIES THAT ARISE FROM THIS PROCEDURE ARE REPORTED TO THE STATE PURCHASING OFFICER FOR HIS CONSIDERATION FOR APPROPRIATE ACTION
      • A COPY OF EACH BID ACCEPTED IS FURNISHED TO THE STATE PURCHASING OFFICER MONTHLY
    7. STRAW, LARGE SHRUBBERY REQUIREMENTS AND OTHER MISCELLANEOUS LANDSCAPE MATERIALS, (BUT NOT INCLUDING FERTILIZER, SEEDS AND OTHER LARGE QUANTITIES OF ITEMS SUITABLE FOR HANDLING BY THE DIVISION OF PURCHASE AND CONTRACT THROUGH REGULAR BIDDING PROCEDURES) 

  • Special Delegations

    1. REPAIRS (NON CONSTRUCTION): PURCHASING AUTHORITY FOR REPAIRS MADE BY PRIVATE SECTOR PERSONNEL, REGARDLESS OF THE COST IS DELEGATED TO THE DEPARTMENT OF TRANSPORTATION, BUT COMPETITION MUST BE SOUGHT WHERE AVAILABLE. WHERE MATERIALS ARE BEING PURCHASED FOR A REPAIR AND DOT PERSONNEL WILL PERFORM THE NEEDED REPAIR, THE PURCHASE OF THE MATERIALS MUST BE HANDLED IN ACCORDANCE WITH NORMAL PURCHASING PROCEDURE OUTLINED IN THIS MANUAL.
    2. MAINTENANCE OF AIRCRAFT: ALL MAINTENANCE (AND REPAIR, SEE #1 ABOVE), WHETHER UNEXPECTED OR SCHEDULED, IS COVERED BY THIS DELEGATION. THIS DOES NOT INCLUDE THE PURCHASE OF EQUIPMENT, MATERIALS OR SUPPLIES FOR THE AIRCRAFT THAT IS SEPARATE AND APART FROM THE MAINTENANCE OR REPAIR BEING PERFORMED.
    3. PLAYGROUND EQUIPMENT (STRUCTURE): WHERE THE PURCHASE OF PLAYGROUND EQUIPMENT IS BEING HANDLED AS A COMMODITY PURCHASE (VS. A CONSTRUCTION PROJECT), THE AUTHORITY TO PURCHASE SUCH PLAYGROUND EQUIPMENT AND ITS INSTALLATION IS DELEGATED TO THE USING AGENCY.
    4. READY-MIX CONCRETE: WHERE THE PURCHASE OF READY-MIX CONCRETE IS BEING HANDLED AS A COMMODITY PURCHASE (VS. A CONSTRUCTION PROJECT), THE AUTHORITY TO PURCHASE SUCH READY-MIX CONCRETE IS DELEGATED TO THE USING AGENCY.
    5. RAILWAY EQUIPMENT AND SPECIALIZED SERVICE: THIS SPECIAL DELEGATION COVERS TRAINS, ENGINES, TRACKS AND SERVICES RELATED DIRECTLY TO ESTABLISHING AND MAINTAINING RAILROADS.
    6. AGGREGATE: NCDOT MAY OBTAIN ITS OWN BIDS, AND PUBLIC ADVERTISEMENT IS NOT REQUIRED, PROVIDED:
      • BIDS ARE SOLICITED IN WRITING FROM ALL KNOWN SOURCES OF SUPPLY NEAR THE PROJECT
      • FORMS ARE APPROVED BY THE STATE PURCHASING OFFICER INCLUDING, TERMS AND CONDITIONS, USED FOR SOLICITING COMPETITIVE BIDS
      • ANY DISPUTES OR CONTROVERSIES THAT ARISE FROM THIS PROCEDURE ARE REPORTED TO THE STATE PURCHASING OFFICER FOR HIS CONSIDERATION FOR APPROPRIATE ACTION
      • A COPY OF EACH BID ACCEPTED IS FURNISHED TO THE STATE PURCHASING OFFICER MONTHLY
    7. STRAW, LARGE SHRUBBERY REQUIREMENTS AND OTHER MISCELLANEOUS LANDSCAPE MATERIALS, (BUT NOT INCLUDING FERTILIZER, SEEDS AND OTHER LARGE QUANTITIES OF ITEMS SUITABLE FOR HANDLING BY THE DIVISION OF PURCHASE AND CONTRACT THROUGH REGULAR BIDDING PROCEDURES) 
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